GUARDIAN REAL ESTATE INSPECTIONS
Future Opening: Administrative Assistant
Full Time • Hybrid - US
Guardian Real Estate Inspections, LLC
(dba Guardian Residential Properties • dba Guardian Commercial Properties)
(dba Guardian Residential Properties • dba Guardian Commercial Properties)
Guardian Real Estate Inspections, LLC is seeking a part‑time Administrative Assistant to support daily operations across residential and commercial inspection services. This role is ideal for someone who is organized, dependable, and comfortable working with both technical documents and client‑facing communication.
Primary Responsibilities
Primary Responsibilities
Bookkeeping & Operational Support
- Enter receipts and maintain organized financial records
- Track and compute business mileage
- Perform basic banking tasks (deposits, withdrawals, documentation)
- Deliver physical documents to clients, banks, or partner offices
Scheduling & Workflow Coordination
- Manage inspection scheduling using company software
- Coordinate with clients, agents, and inspectors
- Software‑specific training provided
Document & Report Support
- Proofread technical home inspection reports for accuracy, clarity, and formatting
- Assist with document preparation, PDF handling, and file organization
Communications & Outreach
- Conduct cold‑calling for marketing and client follow‑up
- Provide basic HR‑related support (document tracking, onboarding assistance, compliance reminders)
Technology & Office Skills
- Proficient with Windows, Excel, and PDF tools
- Comfortable learning new systems and workflows
Minimum Requirements
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18 years of age or older
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Citizen of the United States
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Valid U.S. Driver’s License
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Current vehicle insurance and registration
- Reliable transportation for errands and document delivery
- Strong written and verbal communication skills
- High attention to detail and ability to work independently
Preferred Qualities
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Military base access (active duty, retired, dependent, or civilian credentialed)
- Prior administrative or office experience (preferred not required)
- Familiarity with real estate, construction, or inspection industries
- Professional demeanor and strong customer‑service mindset
- Ability to maintain confidentiality and handle sensitive information
Flexible work from home options available.
Compensation: $10.00 - $20.00 per hour
(if you already have a resume on Indeed)